BOOKING TERMS & CONDITIONS
By booking or participating in a tour and any related products or services with True Nature Sweden. You agree to these Terms & Conditions.
By booking a Tour you acknowledge that you have read, understood and agreed to be bound by these Terms. If you make a booking on behalf of other participants, you guarantee that you have the authority to accept and do accept these Terms on behalf of the other participants in your party.
1. THE BOOKING CONTRACT
Your booking is confirmed and a contract exists when True Nature Sweden or your contact person issues a written confirmation after receipt of the applicable total amount. Please check your confirmation carefully and report any incorrect or incomplete information to True Nature Sweden or authorised contact person immediately. Please ensure that names are exactly as stated in the relevant ID document.
You must be at least 18 years of age to make a booking. You agree to provide full, complete and accurate information to True Nature Sweden.
2. BOOKING ON BEHALF OF OTHERS
By booking on behalf of other participants, you are deemed to be the designated contact person for every participant included on that booking. This means that you are responsible for making all payments due in connection with your tour booking, notifying True Nature Sweden or your contact person if any changes or cancellations are required and keeping your party informed.
By booking on behalf of another person or persons, you represent them and guarantee that you have obtained all required consent. You are responsible for verifying that any information you provide on behalf of another participant is complete and accurate and True Nature Sweden will under no circumstances be liable for any errors or omissions in the information provided to complete a booking.
3. REQUIRED MEDICAL INFORMATION
You must provide any medical information reasonably requested by True Nature Sweden. If you have any pre-existing medical conditions, which may impact their ability to travel, participate in a tour, or may adversely affect the experience of others on your tour, you must inform True Nature Sweden prior to or at the time of final payment for the applicable booking.
True Nature Sweden reserves the right to request further information or professional medical opinions where necessary, as determined in its discretion, for your safety or the safe operation of a tour. True Nature Sweden reserves the right to deny you permission to travel or participate in any aspect of a tour at any time and at your own risk and expense where True Nature Sweden determines that your physical or mental condition renders you unfit to participate in the tour or you represent a danger to yourself or others.
Pregnancy is considered a medical condition and must be disclosed to True Nature Sweden at the time of booking. True Nature Sweden may refuse to carry pregnant women over 24 weeks. True Nature Sweden may refuse to carry anyone with certain medical conditions if reasonable accommodation or alternatives cannot be arranged.
You are responsible for assessing whether the tour you booked for is suitable for you. You should consult your physician to confirm your fitness for travel and participation in any planned activities. You should seek your physician’s advice on vaccinations and medical precautions. True Nature Sweden does not provide medical advice. It is your responsibility to assess the risks and requirements of each aspect of the tour based on your own unique circumstances, limitations, fitness level and medical requirements.
4. SPECIAL REQUIREMENTS
Any special requirements must be disclosed to True Nature Sweden at the time of booking. True Nature Sweden will use reasonable efforts to accommodate special requirements or requests but this is not always possible given the nature of the destinations visited and availability of options outside a planned itinerary. Certain activities may be inaccessible to you if your mobility is limited in any way. All food allergies and dietary restrictions must be disclosed to True Nature Sweden at the time of booking but True Nature Sweden cannot guarantee that dietary needs or restrictions can be accommodated. Any special requests or requirements do not form part of these terms or the contract between you and True Nature Sweden and True Nature Sweden is not liable for any failure to accommodate or fulfill such requests.
5. AGE REQUIREMENTS
Anyone under the age of 18 on the date of first day of the tour is considered to be a minor. Minors must always be accompanied by an adult. One adult may accompany up to two minors. Unless otherwise indicated in the tour description or by True Nature Sweden, the minimum age for minors travelling on any Tour is 10 years old.
All bookings with a minor are subject to review and approval by True Nature Sweden. If the consent of a parent, guardian or any other person is required by applicable law for any minor to participate to a tour, the accompanying adult is responsible for securing all consents, documentation and ensuring that they and the minor(s) meet all legal requirements to travel, to enter into and depart from applicable countries and regions. True Nature Sweden will not be responsible for any fees, damages, or losses incurred as a result of any failure to secure necessary consents, permits, and approvals.
Each adult on a booking with a minor or minor(s) is jointly and severally responsible for the behavior, well being, supervision and monitoring of such minor(s), and jointly and severally accepts these Terms for and on behalf of any minor(s) on their booking, including all assumptions of risk and limitations of liability. True Nature Sweden does not provide care services for minors and expressly disclaims any responsibility for chaperoning or controlling any minor(s).
6. MANDATORY INSURANCE REQUIREMENTS
You should have travel insurance with a minimum medical, evacuation coverage covering all applicable dates of travel with True Nature Sweden.
7. PRICES, SURCHARGES AND TAXES
The published price of the tour and any products or services offered by True Nature Sweden is subject to change at any time, before or after booking confirmation, up to 30 days before departure. Tours are priced and advertised exclusive of applicable sales taxes. After a confirmation invoice has been issued by True Nature Sweden, True Nature Sweden reserves the right to impose surcharges on any products or services booked for reasons arising from increases in transportation costs, fuel costs, dues, taxes or fees chargeable for services such as currency and exchange fluctuations, increases in taxes, or government action which impacts the price of the applicable products or services; provided however, True Nature Sweden will only do so where the increase in question is greater than 2% of the original price paid for the products or services (excluding add-ons, insurance, and taxes). Upon learning of the necessity to impose a surcharge in accordance with this section True Nature Sweden will provide notice to you as soon as reasonably possible.
Where the increase in price is greater than 7% of the original price of the applicable products or services (excluding add-ons, insurance and taxes), you may choose to either:
(a) cancel the applicable booking without incurring any penalty; or (b) accept the change of price.
You must notify True Nature Sweden of your choice within 14 days of receipt of notice of the increase or you will be deemed to have accepted the price change and will be liable for payment of the increase.
All dates, itineraries and prices of the booked tour are subject to change at any time and the current price will be quoted and confirmed at the time of booking, subject to any surcharges that may be levied in accordance to these Terms.
You acknowledge that you are responsible for keeping up to date on the specific details of your booked tour and any other products or services, including, but not limited to checking True Nature Sweden’s website at least 72 hours prior to departure as minor changes may have been made after the time of booking.
9. DETAILS REQUIRED FOR BOOKING
As a condition of booking, you must provide the information requested by True Nature Sweden along with final payment. The information required by True Nature Sweden will vary by tour and will be communicated to you or to True Nature Sweden’s authorised agent during the booking process.
10. FINAL PAYMENT & ACCEPTANCE OF BOOKING
Full amount must be paid at the time of booking. Your booking is completed when the total amount has been payed to True Nature Sweden’s bank account. However the full payment must be done to complete your booking, you dispose up to 14 days prior the beginning of the tour to pay the full amount to True Nature Sweden. After this time limit your booking will be simply cancelled by us. True Nature Sweden is not responsible for any charges levied by third parties or financial institutions and payable by you as a result of credit card or other payment transactions and will not refund or return any fees charged by third parties or financial institutions in connection with payments made by you to True Nature Sweden.
11. CANCELLATION BY THE PARTICIPANT
You may cancel your booking by notifying True Nature Sweden. Cancellation fees, if any, will be determined with reference to the date on which notice of cancellation is received by True Nature Sweden.
Cancellation of a booked tour:
(a) Cancellation received 14 days or more before departure of first product or service in relevant booking: the payments made to True Nature Sweden in respect of the cancelled product will be refunded. The exception are the one-day tours which allow cancellation 2 days or more before departure.
(b) Cancellation less than 14 days before departure of first product or service in relevant booking: Payment will be held by True Nature Sweden in accordance with these terms, and no further refund will be payable. The exception are the one-day tours which allow cancellation 2 days or more before departure.
Note that groups of 4 or more participants or customised events require 10 days in advance notification to be entitled to a full refund.
12. CANCELLATION BY TRUE NATURE NATURE
True Nature Sweden reserves the right to cancel a tour for any matters which could be lack of participant booked in or ‘’force majeure’’ described below.
13. USE OF EQUIPMENT :
In the event of destruction or degradation of the equipment, the customer is required to inform a True Nature Sweden staff member. The customer will be entirely held responsible for any damage caused to the equipment whatsoever. True Nature Sweden reserves the right to charge the value of damaged or destroyed equipment.
14. TRAVEL DOCUMENTS
It is your responsibility to obtain information and to have in your possession all the required documentation and identification required for entry, departure and travel to Sweden or region where the tour takes place. This includes a valid passport and all travel documents required by the relevant governmental authorities including all visas, permits and certificates (including but not limited to vaccination or medical certificates) and insurance policies. You must have a passport that is valid 6 months after the last date of travel with True Nature Sweden as set out on your itinerary. You accept full responsibility for obtaining all such documents, visas and permits prior to the start of the Tour, and you are solely responsible for the full amount of costs incurred as a result of missing or defective documentation. You agree that you are responsible for the full amount of any loss or expense incurred by True Nature Sweden that is a direct result of your failure to secure or be in possession of proper travel documentation. True Nature Sweden does not provide advice on travel documents and makes no representations or warranties as to the accuracy or completeness of any information provided on visas, vaccinations or climate and you agree that True Nature Sweden is not responsible for any errors or omissions in this information.
15. FLEXIBILITY & UNUSED SERVICES
You acknowledge that the nature of adventure travel requires flexibility and recognize that reasonable alterations to products, services or itineraries by True Nature Sweden may be necessary. The route, schedules, accommodations and activities are subject to change without notice due to unforeseeable circumstances or events outside the control of True Nature Sweden (including but not limited to illness, mechanical breakdown, strikes, political events).
16. ACCEPTANCE OF RISK
You acknowledge that adventures travel and the products and services offered by True Nature Sweden may involve a significant amount of risk to your health and safety. By traveling with True Nature Sweden you acknowledge that you have considered any potential risks to health and safety. You hereby assume responsibility for all such risk and releases True Nature Sweden from all claims and causes of action arising from any losses, damages or injuries or death resulting from risks inherent in travel, including adventure travel specifically, visiting foreign destinations, and participating in adventurous activities such as those included in the tour itineraries or otherwise offered by True Nature Sweden.
You acknowledge that the degree and nature of personal risk involved depends on the products or services booked and the location(s) in which a product or service operates, and that there may be a significant degree of personal risk involved in participating, particularly participating in physical activities, travel to remote locations, carriage by watercraft or other, participation in “extreme sports” or other high-risk activities. You acknowledge you have considered the potential risks, dangers and challenges and your own personal capabilities and needs, and you expressly assume the risks associated with travel under such conditions.
You are responsible for any costs (including repair, replacement and cleaning fees) incurred by True Nature Sweden or True Nature Sweden’s suppliers for property damage, destruction or theft caused by you while on a tour. You agree to immediately report any pre-existing damage to a representative of True Nature Sweden and staff of the accommodation, transportation service, facility or provided equipments as soon as possible upon discovery.
You agree to take all prudent measures in relation to your own safety while on tour including, but not limited to, the proper use of safety devices and obeying all posted signs and oral or written warnings regarding health and safety.
You agree to bring any complaints to True Nature Sweden as soon as possible in order to provide True Nature Sweden with the opportunity to properly address such complaint. You agree to inform your tour leader, another representative of True Nature Sweden or True Nature Sweden’s customer service department directly. True Nature Sweden assumes no liability for complaints that are not properly brought to the attention of True Nature Sweden and cannot resolve or attempt to resolve complaints until proper notice is provided.
18. FORCE MAJEURE
True Nature Sweden will not be liable in any way for death, bodily injury, illness, damage, delay or other loss or detriment to person or property, financial costs both direct and indirect incurred, or for True Nature Sweden’s failure to commence, perform or complete any duty owed to you if such death, delay, bodily injury (including emotional distress or injury), illness, damage or other loss or detriment to person or property is caused by act of God, war or war-like operations, mechanical breakdowns, terrorist activities or threat thereof, civil commotions, labor difficulties, interference by authorities, political disturbance, howsoever and wheresoever any of the same may arise or be caused by riot, insurrection and government restraint, fire, extreme weather or any other cause whatsoever beyond the reasonable control of True Nature Sweden; or an event which True Nature Sweden, even with all due care, could not foresee any and all of which, individually and collectively, constitute “Force Majeure”.
19. IMAGES AND MARKETING
You agree that, while participating in any tour, images, photos or videos may be taken by other participants, True Nature Sweden or its representatives that may contain or feature you. You consent to any such pictures being taken and grants a perpetual, royalty-free, worldwide, irrevocable license to True Nature Sweden, its contractors, subcontractors and assigns, to reproduce for any purpose whatsoever (including marketing, promotions and the creation of promotional materials by or with sub-licensees), in any medium whatsoever, whether currently known or hereinafter devised, without any further obligation or compensation whatsoever.
Personal data that you share to True Nature Sweden are treated according to the respect of the private life and will stay confidential within the company. We treat personal data according to the adequate Swedish authorities (personuppgiftslagen SFS 1998:204) and the electronic communication (lagen om elektronisk kommunikation SFS 2003:389). Personal data includes name, addresses, phone numbers, email and health condition informations.